Real Estate Transaction Coordinator
Company: The Jeff Probst Group
Posted on: June 21, 2022
This position is, in many ways, the heartbeat of our operations
department. You will be a consistent voice that our clients hear
throughout the life cycle of their transaction and you will largely
be responsible for whether or not we successfully achieve our
mission in their eyes. The ability to juggle tasks, wear various
hats, and seamlessly harmonize all of the necessary transactional
components, people, and parts required to close a real estate
deal-of which there is a surprising number-will determine how
effective you will be. This is without a doubt a challenge, but
it's also immensely rewarding for those that find gratification in
shepherding the success of others.
Who we need:
To be a fit for this position, you must first and foremost thrive
in high energy, ever-changing environments, and be driven to
provide exceptional customer service. It would also be beneficial
to be innately drawn towards routines (although, not boring ones)
as process repetition creates the kind of organization required to
be on top of your game in this role. In that vein, you also have to
be meticulous. Mistakes can always happen, but in real estate, the
stakes for making them are often very high, so attention to detail
is paramount. You must also be able to quickly and decisively make
decisions and solve problems as they arise.
Exact pay will be discussed further during the interview process,
but this will be a salary position with additional profit-sharing
bonuses. We're all about providing opportunities and a path for
SO, IF YOU'RE STILL INTERESTED AND WOULD LIKE TO SET UP AN INITIAL
10-15 MINUTE PHONE CALL TO DISCUSS FURTHER...
Please send a resume and TWO short paragraphs with the following
items. If you don't follow the instructions then your resume won't
1. Why we should hire you above anyone else that we have/will talk
to? Here's your chance to shine, so humblebrag away.
2. What's your LEAST favorite HGTV show, and why? Have fun, make us
laugh, and appeal to our reality TV-hating sensibilities.
We look forward to hearing from you!
--- Ensure that all transaction paperwork is executed properly and
is up to date, along with maintaining accurate, updated files as
required by internal compliance.
--- Managing our listings from executing paperwork to implementing
any necessary resources (contractors, stagers, copywriters, etc) in
order to ensure a smooth, timely listing.
--- Input properties into the MLS.
--- Present weekly scheduled updates to the sellers detailing the
--- Execute, without fail, all administrative duties necessary
between the time of contract and closing for all buyers and
--- Maintain high visibility of all timelines, benchmarks, and
requirements of all parties
--- Proactive communication and contact with clients throughout
their transactions. This can range from informational to emotional
--- Continual, two-way communication with our sales staff regarding
updates to new or ongoing transactions.
--- Scheduling of consultations, inspections, closings, or other
--- Proactively answer clients' questions before they are
--- While there are other traits that our ideal candidate would
also have, these are the bare essentials and what we'll be
specifically looking for. Be honest and if this doesn't look like
you, then we may not be a great fit for one another.
--- Flexible - As already mentioned, we don't work an exact 9-5. We
don't expect you to keep the same hours that we do, but there are
sometimes off-hours responsibilities or phone calls that will have
to be made after hours. With that said, we respect your time and
these will be relatively infrequent commitments.
--- Reliable - Pretty commonsensical, but we need to be able to
count on you to get things done both consistently and at a high
level. People are counting on us, and we'll be counting on you.
--- Organized - There are lots of moving parts to this business,
and you will be leaned on to make sure that all the parts work
together, cohesively, and smoothly. If you're not the kind of
person that can effectively multi-task and track different moving
parts at the same time, this could be a nightmare role for you.
--- Level-headed - Again, there's always a lot going on. ALWAYS.
It's critical that you're able to keep your cool and persevere
through the chaos to stay on task.
--- Thorough - Attention to detail is a MUST. The devil isn't just
in the details, the entire business is in the details. You've got
to have the ability to consistently perform at a high level and
keep things from slipping through the cracks.
--- Supportive - You're going to be in a role where it's critical
that your number one goal is to support/help the team succeed.
Remember, we're a TEAM. This isn't a "me first" company, and it's
definitely not going to be a "me first" role, so be prepared to do
what needs to be done for the good of everyone.
--- Loyal - We plan to be around for a while, and we want someone
that wants to take that journey with us. If this role isn't in your
long-term plan, then you may want to look elsewhere.
--- Eager - Be willing and excited to learn new things and take on
Hello! We're a husband and wife owned, ten-person real estate team,
looking for a new member of our group that can help us become more
balanced, efficient, and better position our company for the growth
that we foresee in the coming years. As a team, we work hard, and
we've invested a lot of time, energy, and money into our success.
So if you're someone that can match our ambition, pace, and desire
to expand, you will probably to be a fit for us. If you aspire to
be a part of a team with great things in the works, we may just
have big plans for you.
Keywords: The Jeff Probst Group, Middletown , Real Estate Transaction Coordinator, Other , Middletown, Ohio
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